NCEA Statistical Report on Enrollment and Staffing: 2007-2008 Due Friday, October 19, 2007

Download electronic spreadsheet workbook on the “Forms Due” web page (an excel document)

The School Workbook: Contains two different sheets. [Clicking on the ‘sheet tab’ at the bottom of the window will allow you to move from one sheet to another.]

-Note: enrollment  figures in this survey (along with the Standard School Survery and ODE’s ADM Report) should be calculated from the first full week in October (Oct 1-5)

Schools will use only the “NCEA SCHOOL” sheet; the diocese will use the DATAONLY sheet. The NCEA SCHOOL worksheet looks like the paper form and can be used for entering the required values. Row and column totals are computed automatically. Error messages are generated if two totals that must be equal are not equal.

Only basic Excel skills are required to complete the form:

-Open, data entry using the Tab key, Save.

-The use of the ‘undo’ icon on the toolbar might be helpful!

The completed and saved spreadsheet will be transferred to CYSS by attaching it to an e-mail to: sbeier@toledodiocese.org By Friday, October 19, 2007.

· Questions, contact Shari Beier at CYSS. (419.244.6711; 800.926.8270; ext 628)

Definitions

Schools: Data will be collected in two categories: elementary/middle and secondary.

Elementary/Middle: generally Pre-K-8; or 6-9. Schools that identify as “middle” should respond in this category.

Secondary: generally 9-12, but if the school has grades below 9 and identifies as a high school, the school should respond in the secondary category.

K-12: these schools should respond as lower and upper schools within elementary/middle or secondary categories.

Pre-K: the pre-school program is part of the school or a separate center provides an educational program. Do not include daycare programs that are not under the jurisdiction of your school.

Location:

urban: within the limits of a major city or one with at least 50,000 population

inner-city: located within a major city and characterized by a concentration (>40%) of low income inhabitants

suburban: outside of, but tangent to, a major city or its immediate suburbs

rural: located outside of an urban or suburban area and having fewer than 50,000 inhabitants

Race/Ethnicity: Students should be counted in the category of which they are most characteristic.

Asian: identifies as having origins in Far East, Southeast Asia or Indian Sub-continent: (Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, Philippines, Thailand, Vietnam, etc.)

American Indian/Native Alaskan: identifies as one of the two classifications of native Americans

Black/African American: identifies as black whether from US, Africa or other parts of the world

Hispanic: identifies as of Hispanic origin

Native Hawaiian/Other Pacific Islander: includes native Hawaiians living anywhere in the US (but not non-Hawaiian residents of Hawaii) also includes other Pacific Islands: Guam, Samoa, Fiji, Micronesia, Polynesia

White: Caucasian from any part of the world (including Middle East) that does not identify as one of the other groups

Multi-racial: person belongs to more than one racial group

Professional staff:

Include all paid professionals: faculty, administrators, counselors, etc. who have responsibility for the teaching and learning process. Do not include development or admissions directors, volunteers, etc.

Full time: paid employees who regularly work a full day or 100% of contract. Full time employees may have one position or divide their time between more than one position (teaching/administration, etc.) but work the full schedule.

Part-time: paid employees who work less than the full school day/week or 100% of contract.

· Questions, contact Shari Beier at CYSS. (419.244.6711; 800.926.8270; ext 628)